DISTRICT OFFICE INTERNET E-MAIL (OUTLOOK WEB ACCESS)

Overview:

Outlook WEB Access is a simplified method of accessing your LACCD e-mail when away from the office. All that is required is that you have Internet access on your home PC, you have a valid LACCD network account (name/password), and use the LACCD Exchange Outlook e-mail system.  It may be beneficial to print these instructions before trying this for the first time:

Instructions For Use:

  • Once connected to the Internet, enter your Outlook Web Mail address (check the URL with your campus LAN administrator if you don't know it).
  • This will take you to the initial LACCD e-mail screen where you will enter your network name (usually the first 6 characters of your last name, followed by your first & last initial) in the indicated box.  Ignore the "Public Access" option that is shown below the network name entry box.
  • Next, you will see a new security screen requesting you to enter your network name (again), followed by your current network password.

Reading Messages:

  • The next screen you will see will be your e-mail in-box of messages.
  • Position the pointer on the desired message and click once to read the message.
  • When you are done reading the message, click the Close button in the upper-right area of the screen to return to your in-box.

Replying to Messages:

  • While reading a message, click once on the Reply icon (left-most icon on the tool bar) to reply to only the originator, or click on the Reply All icon (second left-most icon on the tool bar) to reply to all addresses contained in the message.
  • Type your message into the area above the reply separator.  When you have completed your response, click on the Send icon located on the upper-left part of the tool bar.
  • Deleting Messages:
  • While viewing your in-box of messages, mark the message to be deleted by clicking in the small check-box located to the left of the desired message.  This will place a checkmark in the box, marking it for eventual deletion.  Before signing off, click on the check-mark icon located in the tool bar (Delete marked items) to permanently delete all those messages containing checkmarks.

Sending Messages:

  • While in the initial 'in-box' view, click on the "Compose new mail message" icon (it's the left-most icon located in the upper-left section of the horizontal icon list).  Do not use the "Find Names" icon located in the left vertical row of icons.
  • The new display will show a view of the message addressing section.
  • Click into the "To:" box, enter the few first characters of the person's last name, then click on the "Check Names"' icon located in the upper icon list (it looks like a profile of a face, with a check-mark next to it).   If there was a single match, click the "OK" button next to the comment "Ambiguous Recipients."  If there were multiple matches, click the bullet next to your preference, then click "Accept These Choices."
  •  If you want to address this message to more people, just place a semi-colon after the previous listed name in the "To" area, or enter a new partial name in the "Cc" section, then repeat the process above, clicking "Accept These Choices" after each name look-up is made.
  • When addressing is complete, begin typing your message, and then click the "Send" icon (left-most icon in the upper row) when it's ready to go.

Sending a Blind Carbon Copy (BCC):

To send a 'blind' message to someone (other recipients will not see this name):

  • While in the initial 'in-box' view, click on the "Compose new mail message" icon (it's the left-most icon located in the upper-left section of the horizontal icon list).
  • The new display will show a view of the message addressing section.
  • Before typing anything, click on the Options folder tab
  • Check-mark the "Show Bcc" box
  • Click on the Message folder tab

(begin addressing and doing name look-ups as noted above)

Signing Off:

  • Click the Log Off icon located in the lower-left vertical list of icons.  For security reasons, it's recommended that you always close your browser and restart it if you wish to continue using the Internet.

Sending to an LACCD Mailing List:

In order to send a message to one of the pre-established LACCD mailing lists, you need to know the exact name of the list.  Since there are about 50 mailing list names that change frequently, you should make your own short list of the names that you may need to use.

Use the same procedure noted above in "Originating (sending) a Message."  But, instead of entering a person's last name, just enter the mailing list name, always preceded with a "#-" (such as #-Presidents or #-Senior Staff) into the "To:"addressing field.